Deadlines
Petitions & Forms
Petitions are formal requests by students. Petitions are needed to add or drop classes after week two, change a major, declare a minor, graduate, or withdraw from UCR. Common examples are listed below. Be sure that you
understand which signatures are required and where to
submit the completed petition. A fee is required for
some petitions.
Some petitions are available for downloading. You will
need Adobe Acrobat Reader to view the links marked with 
.
You can download the latest version of Acrobat for free
at Adobe's website. Click on the icon below to download
it.
| Add/Drop Form |
Student Academic Affairs Office, Registrar,
Department |
Registrar's Office
|
Change a course from letter grade to
S/NC; or from S/NC to a letter grade
|
Student Academic Affairs Office, Registrar,
Department |
Registrar's Office
|
Change
of Major Petition
|
Student Academic Affairs Office, Registrar,
Major department |
|
Withdrawal from the University
|
Student Academic Affairs Office
|
Registrar's Office
|
Application
for Graduation
|
Student Academic Affairs Office, Registrar,
Major department |
|
Readmit Application and Readmit
to Graduate Only
|
Registrar's Office
|
Registrar's Office
|
Leave of Absence Application
|
Student Academic Affairs Office, Registrar's
Office
|
|
Obtain credit for summer coursework
at another institution
|
Undergraduate Admissions (official
transcript sent to Admissions)
|
Undergraduate Admissions (no petition
necessary)
|
Withdrawal
from UCR
Unforeseen circumstances may require you to withdraw
from UCR. There is no academic penalty as long as you
complete the withdrawal process by the last day of instruction.
Refer to the Schedule of Classes for information on refunds.
To withdraw, obtain a Withdrawal Petition from the
Student Academic Affairs Office. This petition requires
various signatures. If you are concerned about whether
you should withdraw, consult an advisor in your department.
If you must leave campus because of a personal emergency
and you cannot fill-out the petition of withdrawal, notify
the Student Academic Affairs Office by email or telephone
(951) 827-3683.
PELP: If you need a leave from school (up to one year)
and know when you will return, you can apply for the
Planned Educational Leave Program. The Registrar will
have your registration materials ready for you when you
return. For further information contact the Registrar's
Office.
PULP: The University of California Planned University
Leave Program enables qualified UC students to earn UC
credit towards graduation at other institutions. For
further information contact the Registrar's Office.
Lapse of Student
Status
Failure to enroll in courses or pay fees by the deadline
as listed in the Schedule of Classes will result in lapse
of student status. Lapse of student status means loss
of all enrolled courses and loss of all student privileges,
such as receipt of financial aid awards and student services.
Students in lapsed status who seek reinstatement should
contact the Office of the Registrar to apply for readmission
and determine all applicable fees.
Intercampus
Visitor
Undergraduates in good standing may attend classes
at another UC campus for one quarter. Applications are
available at the Registrar's Office. The application
periods are listed below:
- To attend winter quarter - July 1-31
- To attend spring quarter - October 1-31
- To attend fall quarter- November 1-30
After these dates, applications are accepted only if
space is available (the form requires signatures from
the Associate Dean, to verify good standing, and from
the Registrar). A non-refundable fee is charged for all
visitor applications filed.
Deadlines:
New Students who have cleared all provisions of
admission and paid the $100 Statement of Intent to Register
fee receive their registration information and a Schedule
of Classes in the mail.
Placement Exams--
Freshmen: Do not miss the testing
deadlines for mathematics, English and
foreign languages. To receive credit
for your courses, enroll in the classes
based on your test results. (Check the Schedule
of Classes for test dates.)
Transfer students: Check with
your advisor.
All Students: Course registration
is available on the web or by telephone.
Enrollment procedures are in the Schedule
of Classes. Each quarter, continuing
CHASS students pick up their Registration
PIN form (Personal Identification Number)
from their major department. Pre-Business
and Undeclared students' forms are available
at the CHASS Student Academic Affairs Office
(check the Schedule
of Classes for dates). Liberal Studies
students' form is available at the Liberal
Studies and Interdisciplinary Office.
This form indicates a student's Registration
PIN and scheduled appointment time for registration.
DO NOT LOSE YOUR
PIN. You cannot register for
classes without it.
Students who miss their appointment times
for registration, may access GROWL anytime
during the enrollment period after their
scheduled appointment time or during the
make-up dates. (Consult the Schedule
of Classes for make-up dates).
Remember: "Holds" are blocks
from registration. You must clear any holds
against registration (financial, academic,
and admissions) before you may enroll in
classes.
The Schedule
of Classes for each quarter provides
detailed instructions concerning registration
and enrollment. Read it carefully and
adhere to the deadline dates listed in
the Calendar section.
Recommended
Course Load
We strongly recommend that freshmen enroll
in only three courses (12 units) the first
quarter in order to adjust to UCR and to
get used to the pace of the quarter system.
However, freshmen who wish to complete a
bachelor's degree within 4 years are reminded
that the average of 45 or more units must
be completed each year to meet the four-year
graduation goal (approximately 16 units per
quarter).
To be considered full-time, students must
enroll in a minimum of 12 units. Most courses
at UCR carry 4 units of credit.
Part-Time
Status
Students who need to attend part-time,
due to work schedules, family responsibilities
or health problems, must obtain approval
from the Associate Dean.
Undergraduate students whose enrollment
for the term is approved by the dean of their
college for 10 or fewer quarter units of
academic credit shall pay the full University
Registration fee and one-half the applicable
Educational fee. Students may petition for
part-time fee waivers up to the 15th day
of instruction. Students should be aware
that the Office of the Registrar does not
process part-time fee waivers until their
enrollment is reduced to 10 units or fewer.
Reduction of units to 10 units or fewer after
the 15th day of instruction does not reduce
the Educational fee.
Changes
in Class Schedules
During the first two weeks of each quarter, changes to your course schedule are done through GROWL. After the second week of instruction, an Add/Drop form is needed and obtained from the Registrar or the CHASS Student Academic Affairs Office. Obtain all
required signatures on the Add/Drop form
and return it to the Registrar's Office counter
by the deadline listed in the Calendar of
the Schedule
of Classes.
Deadline
Dates
| Add |
End of third week of classes |
| Drop |
End of fifth week of classes (after
third week of instruction a "W" notation
will appear on the transcript) |
| Grading Basis Change (Letter
grade or S/NC) |
End of eighth week of classes |
Non-attendance in classes does not drop
you from a course, nor does an instructor
telling you that you are dropped. If you
are enrolled in a unwanted course, you
must drop the course by either dropping
the course online during the first week of
instruction or filing the Add/Drop form with
the Registrar or with assistance from your
advisor.
Note: A grade is assigned for every
class you are enrolled in whether or not
you attend the class. It is your responsibility
to verify your enrollment to insure no errors.
You may confirm your course enrollment by
using GROWL with
your PERMPIN.
Add/Drop petitions submitted to the Registrar's
Office for changes will be stamped with the
date and the yellow copy returned to you. Save
it—errors do happen. Your stamped
yellow copy is proof that you filed the form.
Late/Retroactive
Course Changes
It is your responsibility to meet deadlines,
but extenuating circumstances do exist. If
you can document serious illness or an accident,
you may petition the Associate Dean for an
exception. However, doing poorly in a class
is not considered a valid reason to drop
a course late or for dropping below the 12-unit
minimum enrollment. Simply pleading that
you didn’t know about the deadlines
will not convince the Associate Dean to make
an exception to your petition.
In order to petition for late/retroactive
changes, an add/drop form accompanied by
a supplemental petition is
necessary with instructor/advisor/student
signatures. Documentation substantiating
your request (i.e. accident report) must
be attached to the petition. Submit all paperwork
to your major department. Check back with
your major department after 5 working days.
If the petition is approved, in order to
complete the process, you must submit the
add/drop form to the Registrar's office.
There is a $3.00 fee for filing a late Add/Drop
petition.
